Authorization with electronic signatures is required at every step of every business process in an enterprise organization. Many business processes require hierarchical and consistent approvals in the form of electronic signatures, depending on the authorization involved in the process. Hierarchical consistency and authentication of approvers are crucial for critical business operations such as accounting, finance, and human resources. Often, these approval authorities must add electronic comments and signatures.
Why company prefers to use electronic documents?
In paper-based systems, these processes require significant business resources, resulting in significant delays and increased overhead. Therefore, companies prefer electronic documents and electronic communication, which are fast, simple, and inexpensive. Therefore, there is an urgent need to maintain a hierarchy and, more importantly, to authenticate signatories. To accomplish these tasks, electronic signatures on electronic documents are desirable.
Consider a simple example of a leave request in an organization. An employee who wants to take a leave of absence must apply to the appropriate authorities and obtain authorization. The application process may vary depending on the hierarchy in the organizational structure and the personnel policy of the company. However, the basic principle of submitting and approving an application remains the same.
Employees who wish to request leave must send a completed and signed leave request to their direct supervisor. The supervisor may review the request, add approval comments, sign it, and send it to the Human Resources Manager. The human resources manager will sign the statement indicating acceptance of the information and retain it for future use.
This single identity document must go through several certification procedures, which must be. Performed by different people. Each participant in this process must add comments to the document and sign it. This requires a solution that supports multiple signatures and allows multiple people to add content to a document and sign it without invalidating previous signatures. E-Lock Docsign Pro’s shared signature feature is useful in such cases.
It uses Microsoft Word’s section feature to divide a document into multiple sections so that signers can sign and validate each of these sections independently. In this way, each signer can add content to the document without invalidating previous signatures, ensuring content integrity.
Password-protected login
Docsign Pro supports signing documents using password-protected login credentials or digital certificates based on the public key infrastructure. Password-protected login credentials can be. Used to authenticate internal users within an organization and to sign internal correspondence documents. Alternatively, PKI-based digital certificates can be used to sign documents and authenticate communications between organizations, and Docsign Pro can associate an image of the signer’s handwritten signature with the document signature.
Section changes are a useful feature of Microsoft Word that allows multiple employee requests to be processed in a single document, and Docsign Pro’s section signing feature is an advanced option for businesses to achieve paperless, fast and reliable business processes. Docsign Pro makes your life easier.
About Author
Sally Hickman Green is a 30-year-old who enjoys blogging for electronic signature, Best Contract Management Systems, and social media marketing. She is inspiring and generous in blogging. She has a post-graduate degree in Computer science.
